Read PDF A Secretarys Duties

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Are you a job seeker? Find Jobs. A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature.

How to write a Secretary job description

The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well.

But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking. A great job description starts with a compelling summary of the position and its role within your company.

What does the Secretary do?

Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit. Our busy office is currently accepting applications to fill the role of Secretary within our customer service department. The successful candidate will perform skilled clerical work, and provide general secretarial support to department administrators.

The Secretary will be responsible for assisting with departmental payroll, maintaining financial records and facilitating communication among company departments. This position is ideal for someone who is motivated, able to prioritize work assignments as they come in, and capable of working without supervision.

Gaining chartership or extra qualifications, or finding employment with a FTSE company, may result in a higher salary.

Annual and performance-related bonuses exist in some sectors. A working week typically ranges between 35 to 40 hours, with the working day usually taking place between 8am and 6pm. Flexi-time is sometimes available depending on the organisation. Interim, part-time and temporary roles are common. Career breaks are possible if skills, especially IT, are maintained. Varying levels of qualifications are required for this role, depending on the employer and sector. Some may be more concerned with prior experience and skills, whereas others may want formal qualifications.

For roles with more responsibility, the following degree and HND subjects may increase your chances:. Secretarial courses specifically aimed at graduates are available, often through private colleges. Specific secretarial training is useful for entry to legal or medical roles.

Duties of a secretary explained

Relevant experience is often more highly valued than secretarial qualifications, although excellent IT and typing skills a minimum of 45 words per minute is usually required will always be an essential requirement. Employers value experience and a mature attitude in this field of work, so mature entry and an established work history are likely to be useful for more senior roles. It's common to find work through secretarial agencies, but applying directly to organisations that appeal to you can be effective. Temporary work can often lead to permanent positions and will provide an opportunity to try different types of secretarial or administrative work.

Duties and functions of company secretary in meetings?

There are many opportunities in this area of work, so you should find competition is not a problem. However, certain companies and areas of employment may be more competitive than others. As secretarial and administrative work is so diverse, employment can be found in virtually all sectors, including:. The nature and variety of the work you undertake will vary according to the size of the business you work for. Large organisations may provide more routine work but could offer more scope for promotion and experience in other departments. Some small businesses may expect you to perform a very traditional administration function, but others could give you extra responsibility if they only have a small staff, which could provide additional, useful experience.

A large number of recruitment agencies, such as Office Angels and Adecco , specialise in secretarial and administrative positions. Initial training usually consists of being taught company policies, procedures and systems. Once in post, your employer may offer you the opportunity to study for further qualifications, or you may wish to undertake some independently, to increase your chances of progression.

You can undertake relevant qualifications including various NVQs, certificates and diplomas in subjects such as:. Entry to more specialised areas, such as legal or medical secretarial work, may require additional qualifications.

Who is a secretary and what are secretary duties?

The range of IT skills you need will depend on your specific role, but you may wish to take training in Microsoft PowerPoint, Excel, Access or statistical packages or web-authoring and design. You can develop your career in a number of ways. You may wish to specialise in one industry or area, such as legal or medical secretarial work, or become a personal assistant to a company director or other senior manager.

They receive calls from clients, business partners, workers or community members, and either answer questions or forward the calls. They also make calls on behalf of managers to communicate information to customers, to schedule appointments or to follow up on inquiries. Taking notes from a manager, preparing a memo or letter and screening mail are common duties of a secretary. Document management. Secretaries copy documents for mailings or for internal distribution.

They also must fax documents from the company to clients or customers and receive incoming faxes to pass on to the right person. Some secretaries use email, Word and Excel to create spreadsheets or documents and distribute them to employees or customers. Proofreading documents and drafting emails are other secretarial duties.

Office Tasks.

Especially in small offices, the functions of a secretary may include routine clerical tasks and errands to assist others. This may mean canceling or rescheduling appointments, ordering office supplies, taking notes during meetings and getting drinks for guests. A secretary may enter the profession with only a high school diploma and computer skills.

Secretary | My Rotary

Secretaries learn most of their duties on the job. Some companies, like those in the legal and medical fields, may prefer a secretary who has taken classes specific to the industry, so he is familiar with the terminology and practices. There were about 4 million secretaries and administrative assistants in employed in every industry.